Your total costs will be $32 plus the fingerprint rolling fee charged by the Live Scan Agency. When submitting your initial application for the Home Care Aide Registry or renewal application as a Home Care Aide in Guardian, you will be prompted to enter payment information as applicable. The Licensee User Access Form is used by the Care Provider Management Bureau (CPMB) to establish the Licensee as the initial user of Guardian. one for the DOJ. The Determination column will display the status. The document you receive from the DOJ is not the actual Apostille. There also is a criminal history processing fee collected by the DOJ and Federal Bureau of Investigation (FBI) for the background checks. Incorrect data entries can be prevented by making sure the live scan operator has entered all the information provided on the BCIA 8016, REQUEST FOR LIVE SCAN SERVICE and that the information has been entered correctly. The form must be completed by a Licensee and have an original signature in order to be accepted by CPMB. Once the submission is received and processed, the DOJ will respond to the applicant agency either electronically or via U.S. mail. Print out a copy of the Request Form: After you receive the copy of your own criminal history record, you should review it, identify any incomplete, inaccurate, or missing court information, and follow up with the court where your case was held to request the court submit any corrected information to the DOJ Bureau of Criminal Information and Analysis (BCIA). If the exemption reactivation is approved, CPMB will notify you and the agency of its decision in writing. Results will display only if the individual is associated to your roster. Your total costs will be $32 plus the fingerprint rolling fee charged by the Live-Scan agency. Authorized by California statute, the DOJ has processed State of California and Federal Bureau of Investigation (FBI) fingerprint-based background checks for decades. Instrucciones en Espaol, pdf. If you have not been active and working for a period of three years, your exemption cannot be transferred and will be required to fingerprint for the agency you are seeking association to. If you are new Guardian, please refer to the question What is a Licensee User Access Form?. If you find a discrepancy on your Billing Detail, you may request a credit using the CJIS 9010 - Live Scan Credit Request Form, pdf or call (916) 227-3870, select option #4, follow the prompts, and provide the necessary information. Please note: You must present valid photo identification when being fingerprinted. subsequent automated background checks and responses. If the local licensing office is unable to determine the status of your fingerprint submission, the licensing office should contact the Care Provider Management Bureau. application, Please note, the DOJ and FBI charge a fee for processing This section pertains to the applicants who choose to use Guardian to assist in their background check. If you have opted in to electronic notifications, you will access this letter in Documents, on the Home Page of your Guardian applicant portal. The following are the basic steps to complete your request for a background check. (NOTE: This SMSS mailbox has a different User ID and Password than the SMSS mailbox used to receive applicant fingerprint results.) Delays can occur however, and can be caused by a number of things including: poor fingerprint quality, the existence of criminal information in the applicants record, the existence of a manual fingerprint card (whether criminal or applicant) in the applicants file, birthdates before 1920, and incorrect data on the submission. Follow the steps below to complete the hard card fingerprint method: 1. The California Department of Justice (DOJ) provides web portal called Applicant Background Check Status, once you type in your ATI number and DOB they will provide you with a status for both the DOJ and FBI background check. If your agency elects to pre-pay, please complete and submit the Transmittal Form - Prepaid (Cash) (JUS203), pdf along with your hard cards and payment. You can also call your local police or sheriff's department for the nearest live scan station available to the general public. 9-14-90, Sacramento, CA 95814. You can also call CPMB at 888-422-5669 or email CPMB at guardian@dss.ca.gov to inquire about the status of your exemption. Corona, California 92878, DO NOT CONTACT US FOR RESULTS OR QUESTIONS ABOUT ANY DELAYS: CALL THE DEPARTMENT OF JUSTICE OR THE LIVE SCAN COMPANY THAT ROLLED YOUR PRINTS. Complete TWO fingerprint hard cards (FD-258): Applicants must submit two hard cards to the Bureau- one for the FBI and Applicant Agencies may apply to receive subsequent arrest notification information for individuals for whom criminal background checks were requested. If you have any questions please contact: Bilingual Services Program at (916) 210-7580. Locate the Nearest Live Scan site: You can locate the These applicants are often candidates for positions that place them in a position of trust for some of Californias most vulnerable citizenry, elderly, and dependent adults and children. For example, if you have no criminal history and all requirements have been met, a clearance can be processed within a day. If this happens, the applicant must be fingerprinted a second time so the transaction can be resubmitted to the FBI by the DOJ. It is highly recommended for the agency to use Guardian to process transfers and manage their roster. You will need to add your personal information to the form before getting fingerprinted. T9-15-62, Sacramento CA, 95814. Our California-based Live Scan Fingerprinting Services. If an exemption is needed, you will be sent a notice informing you of the next steps. If this is your first time accessing Guardian, you will need to select Register as a New User to create a Guardian account for yourself. to: Bureau of Security and Investigative Services Individuals may update their mailing address with the Department in various ways, such as logging into their Guardian account, sending an email to Guardian@dss.ca.gov, calling the customer service line at 888-422-5669, or sending a written request to update by fax (916) 754-4589 or mail to Care Provider Management Bureau, 744 P Street MS T9-15-62, Sacramento, CA 95814. It lists the amounts charged for the California and FBI background searches. If the description of the type of license, certification, or permit was assigned by the DOJ, it must be included in the submission exactly as it was assigned. IMPORTANT: A Firearms Permit cannot be associated with a Private Investigator or After receipt of the form and account creation by CPMB, the initial user can grant access to other individuals in an agency that may need access to view rosters, employment information, exemption statuses, etc. fingerprint cards, which must be made directly to the Bureau . This is a manual process that can take an indeterminate amount of time. 4. Complete the Live Scan form: Complete all requested If the agency chooses not to request an exemption for you to work, reside, or volunteer in their agency, you may apply for an exemption on your own behalf. A fingerprint-rolling fee may be collected when you get your fingerprints taken. The California Department of Justice (DOJ) will reject fingerprints that may be smudged or unable to be read. If the agency uses Guardian and you have no new criminal history, your transfer to the new agency can be processed in real time and there is no need for the local licensing office or CPMB to intervene. On the form you must truthfully provide the history of any criminal record you have by selecting yes or no to the questions asked. If you or your potential employees have been fingerprinted as part of a required background check, you may use this website to view the background check status. You will receive an exemption only if you can show that you are sufficiently rehabilitated and that you are no longer involved in criminal activity. When the ambiguity is identified, the potential match or matches must be manually (visually) compared and verified before the transaction can be processed. You will need the following information: Your date of birth (DOB) The 10-digit Automated Transaction Identifier (ATI) number that is located at the bottom of the Live Scan Applicant Request form. If you are applying for employment, license, certificate or permit with an applicant agency requiring a background check, you must get the instructions and the forms required for fingerprinting services from that agency. You may renew your Home Care Aide registration in one of the following ways: Please note: to protect the privacy of personal information, this website does not provide associations to Foster Family Homes, Certified Family Homes, Resource Family Homes, Family Child Care Homes, or registration status information for Home Care Aides or TrustLine care providers. cards to the Bureau . that have been completed. Once the genuine effort is fulfilled, the criminal history record is updated, the RAP sheet is reviewed again, the dissemination criterion applied, and the background check response is prepared and sent to the applicant agency. Employment and licensing authorities may also face legal liability if applicants with specified active arrests or convictions are employed or licensed when statute prohibits such action based on the successful completion of a criminal background check. A "Certificate of Eligibility" certifies the Department of Justice (DOJ) has checked its records and determined the recipient is not prohibited from acquiring or possessing firearms at the time the firearms eligibility criminal background check was performed. While all criminal background check requests must be authorized by statute, some are mandatory while others are permissive. The ATI (or TCN) number can be found in Section 8 of the original Request for Live Scan Service form (LIC 9163, LIC 9163B). To pay online, you must select Please consult with a translator for accuracy if you are relying on the translation or are using this site for official business. The DOJ will send a notice to the licensee that the applicant requesting association to their facility has a fingerprint reject. These documents can be provided by the court upon request. Some of those reasons may be fingerprints for an applicant are almost due, a self-disclosure needs to be completed for an individual, you have a document available in your agency portal or a decision has been made for an individual. pay for their online application in BreEZe. If the court or police do not send the records, CPMB must continue to request them until a response from the law enforcement agency is received. 95814 mail or online. What is the procedure for checking the status of my Live Scan results? This packet is utilized ONLY by agencies with applicants providing non-medical care for an adult in the adults own home. Applicants living You can get it from the Agency or look at the Agency documents for it. After entering the Agency PIN, follow the instructions to complete the application process. You must enter the Application ID. While often paid by the requesting agency, some applicants may be required to pay this fee themselves, so check with your requesting applicant agency. If you need assistance with your username or password, need to submit a Licensee User Access Form or have been locked out of your account, please email GuardianLoginSupport@dss.ca.gov. The ATI Number and Date of Birth are required to perform a search. The following information is required: Date of your birth (DOB) The Automated Transaction Identifier (ATI) number, which may be found at the bottom of the Live Scan Applicant Request form, is ten digits long. State of California Department of Justice, Consumer Protection and Economic Opportunity, California Justice Information Services (CJIS), Request Visa/Immigration - Form BCIA 8016 VISA (Live Scan), pdf, Instructions for Visa/Immigration Request Form, pdf, Fingerprints & Background Checks Overview, Applicant Agency Justice Connection Overview, AB 1793 - Cannabis Convictions Resentencing, Certified Copies of Criminal History Records Overview. Applicants who mailed paper applications with a money order or cashier check should wait approximately 5 business days until they complete their criminal history background check. Failure to follow these procedures may result in a delay or the rejection of your application for a DOJ response under Penal Code Section 11105 (c) (9). West Sacramento, CA 95798. During the 2014 calendar year, the Department of Justice (DOJ) processed more than 2.1 million applicant fingerprint transactions. You will receive the Billing Detail electronically through the Secure Mail Server System (SMSS). Background Check A person must satisfactorily pass a background check conducted by the Secretary of State as part of the application process to register as an immigration consultant. An agency can initiate a background check application on behalf of an applicant in Guardian. CPMB will send a letter or electronic notification to the agency where you have applied for association, to inform them that a criminal record exemption is required. Only authorized Department of Justice (DOJ) personnel may use the DOJ's computer system. As the submitted hard cards are You may disassociate individuals from your agency in Guardian by following the User Guide for Licensing and Home Care Agencies. You may also track the status of an exemption by communicating with CPMB via phone at 888-422-5669 or email to guardian@dss.ca.gov. For example, pursuant to Health and Safety Code 1522 if there is no matching fingerprint in the criminal history database a copy of the background check results is also sent to the community care licensing facility, foster family home, or a certified family home of a licensed foster family agency. Applicants who live outside of California may submit fingerprint hard cards. If you have no criminal history with the DOJ, you will receive a notice. If you currently reside in California, with limited exceptions, you must submit your fingerprints electronically from a Live Scan site. Live Scan, you can check on the status by visiting https://applicantstatus.doj.ca.gov/ . Applicant Background Check Status to check on the submission. Applicants should check with the applicant agency that requested the background review since the DOJ sends results directly to the applicant agency. In California, fingerprinting must be performed by a certified fingerprint roller or qualified law enforcement personnel. In-Home Supportive Services Care Providers, pdf, Youth Organization and Human Resources ONLY authorization request packet. Toggle navigation. Copies of any records you have may help expedite the CPMBs decision on your exemption request. To find the site nearest you and a listing of fees, see Public Live Scan Sites. Please call the Live Scan site to verify the amount of the fingerprint-rolling fee. your fingerprints rolled. Off of the CA DOJ website (https://applicantstatus.doj.ca.gov/) . Subsequent arrest services must be requested in writing and are not retroactive for individuals printed prior to receipt of the subsequent notification agreement. If the individual has no criminal history, DOJ forwards a clearance notice to the applicant or licensee and to the CPMB. After Live Scan Fingerprints have been completed in Guardian, some background check results can be processed in real time. If a conviction is showing up on your DOJ report, it may be showing up on background checks. If you have printed and have an exemption or clearance for an agency that does not require a CACI check, in order to transfer to an agency that does require a CACI check, you will need to submit a new set of fingerprints. You can verify the status of your live scan by going to the DOJ website here. Depending on what the technician learns, the DOJ may contact the District Attorneys office to determine if the arrest was referred for review or action and to determine if any action was taken or if the District Attorneys office declined to prosecute on the arrest. Any erroneous information submitted may cause delays or result in the applicant having to be fingerprinted again and fees paid a second time. This Google translation feature is provided for informational purposes only. Home Care Aide Registry Initial is for initial Home Care Aide applicants, You may choose to mail the appeal request or you can upload your appeal request to Guardian. Only your username cannot be updated. To get your live scan fingerprint, visit a live scan fingerprint site. The application will not be submitted until the self-disclosure information has been completed. You may access Guardian by visiting: https://guardian.dss.ca.gov/applicant. Applicants who mailed paper applications with payments made by personal check should wait until the checks have been cashed by the Department of Consumer Affairs. The Applicant Fingerprint Processing Fees Chart does not include the fingerprint rolling fees charged by the Live Scan providers. California Department of Justice Bureau of Criminal Information and Analysis Record Review Unit PO Box 903417 Sacramento, CA 94203-4170 Submit hard cards and payment to the Bureau: After If you are not using Guardian, please obtain a Live Scan form from your agency to complete this requirement. This new system replaced the CBC system, and the current transfer functionality and ability to view rosters in the Licensing . The Care Provider Management Bureau has compiled a list of frequently asked questions (FAQ) regarding the background check process. An exemption is a California Department of Social Services authorized written document that "exempts" the individual from the requirement of having a criminal record clearance. Once your fingerprint results are received, you will go through the background check process where you may be granted a clearance or be notified of the need for an exemption. If an applicants fingerprints match fingerprints in the database, the associated RAP sheet must be reviewed by a technician. Locate the correct Live Scan form: Criminal history If you do not use Guardian, you may still submit fingerprints via Live Scan for your prospective employer. Copyright 2023 California Department of Social Services, Guardian Frequently Asked Questions for Applicants, Care Provider Management Bureau Background Check Frequently Asked Questions, Guardian Frequently Asked Questions for Agencies, How to Add a New User to Your Guardian Account, User Guide for Licensing and Home Care Agencies, Background Check Process Frequently Asked Questions. It is also entirely possible that fingerprints accepted by the DOJ system could be rejected by the FBI, because the FBI uses a higher threshold (sensitivity when comparing one print to another) to define a match. If you wish to receive letters via U.S. Mail, you can opt-out of electronic notifications at any time by accessing My Account in the upper right corner of your Home Screen and adjusting the preferences for receiving notifications. Bonta (S.D. If you have logged into Guardian and set up an account before, you will need to select Forgot Password/Unlock. that all individuals who seek to obtain California credentials, certificates, permits, and waivers issued by the California Commission on Teacher Credentialing receive fingerprint clearance from the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI) through the Commission. The fees are subject nearest Live Scan site by visiting the Attorney General's website at https://oag.ca.gov/fingerprints/locations . The DOJ uses this information to compile records of arrest and prosecution, known as RAP sheets, for individuals and disseminates the information for law enforcement and regulatory (employment and licensing) purposes. If an exemption is needed, you will be sent a notice informing you of the next steps. Alarm Company Operator license organized as a corporation or Limited To assist in determining if an applicant qualifies, the applicant is legally required to be fingerprinted. Also, the DOJ's Integrated Voice Response (IVR) System can provide a simplistic snapshot of the background check processing status. California registers all firearms purchases or legally transferred through the DROS . National Live Scan Fingerprinting Association. Back to the Immigration Consultant Check List. The applicant will also receive a notification to the email address that was input during the application process, informing them that a Live Scan form is available. If you choose to no longer utilize Guardian, please update your notification preferences in My Account.. If you have an applicant that does not use Guardian or asks you to upload their exemption documents for them, you are able to do so by following the User Guide for Licensing and Home Care Agencies. Each contact is accomplished via telephone call or fax request. It is important to note that the agency must also complete the self-disclosure information for the applicant if an application is initiated on of the applicants behalf. First and last name of the applicant; and. Please note, to check on the status you must have your ATI number and your date of birth. using the hard card fingerprint method. To avoid longer wait times, only contact the Bureau if Contract/Proprietary Security Organizations, pdf. Access your Guardian applicant portal to add a new application, enter the PIN number, select the appropriate request type and proceed to payment. While most Applicant Agencies SHOULD receive results of background checks electronically from the California DOJ, some must receive reports by U.S. mail in a process that can take a minimum of seven days. Box 160207 cards to the Bureau, https://oag.ca.gov/fingerprints/locations. The background check process begins when an applicant agency provides an applicant with a BCIA 8016, REQUEST FOR LIVE SCAN SERVICE form. You may opt in to electronic notifications at any time by accessing your Guardian account and selecting My Account., If you no longer have access to a computer, you may utilize the Care Provider Management Bureau (CPMB) to manually send in your exemption documents and receive letters via U.S. Mail. Office: When you submit your fingerprints and you have a criminal history, the California Department of Justice (DOJ) will send your record, commonly called a RAP sheet, to the California Department of Social Services. applicable fees (see table below). If eligible for an exemption reactivation, you will not be required to go through the exemption process. Background Check Services. To ensure prompt and accurate processing, the Bureau recommends Once you have obtained the necessary forms from the applicant agency, go to a local Live Scan site to be fingerprinted. Please enter your Background Check ID # if you know it, along with your Social Security Number and all personal identifying information. You may opt-out of electronic notifications from Guardian at any time. When you submit your fingerprints and you have a criminal history, the California Department of Justice (DOJ) will send your record, commonly called a "RAP sheet," to the California Department of Social Services. Box 989002 If you are applying for a subsidized or fee-paying agency, please complete a TLR 9163, which will be available in January 2021, and return it to the Resource and Referral Network. You will then be prompted to create a new application for the agency to which you are applying. Who must undergo a criminal record review? Guardian is a new electronic data system, designed to streamline the background check process for all licensed care, including the TrustLine Registry, Home Care Aide Registry and Community Care Licensing staff. The individuals exclusion to work, be present, or registered may have been the result of their criminal history information or an action that was taken by another Department. For a complete listing of the processing fees associated with criminal background checks, please see: An email address is required as it will be used as the Guardian account username and used for electronic communication. If the mail code is omitted, the background check results will be sent via hard copy mail to the applicant agency. Applications that are incomplete will be denied and returned to the applicant with explanation for the denial. Sacramento, CA 95816-0207. You cannot work, reside, or volunteer at the agency or provide services unless you receive an exemption. To assist both regulatory entities and applicants, the DOJs Applicant Background Check Status accepts inquiries and provides a status. You will receive a letter from the Care Provider Management Bureau (CPMB) informing you that your exemption request has been denied. NOTE: If your exemption request is denied and you do not appeal CPMBs decision, you will not be eligible to fingerprint to work, reside, or volunteer for a facility for a period of two years from the date of the denial letter. You must contact your "Requesting Agency," the information for which can be found on the Request for Live Scan form that you used when submitting your live scan transaction. You will also receive a notice from DOJ, if you have no criminal history with the DOJ. The applicant has to be fingerprinted again, which starts the FBI fingerprint background check process over. Complete the following fields: Code Applicant Fingerprint Processing Fee, pdf, State of California Department of Justice, Consumer Protection and Economic Opportunity, California Justice Information Services (CJIS), Fingerprints & Background Checks Overview, Applicant Agency Justice Connection Overview, AB 1793 - Cannabis Convictions Resentencing, Certified Copies of Criminal History Records Overview, Applicant Fingerprint Processing Fee, pdf. The DOJ-FBI fee for processing fingerprint cards for a BSIS firearms permit This clearance letter will cover the Department of Justice (DOJ), Federal Bureau of Investigations (FBI) and the Child Abuse Central Index (CACI), if applicable. If you have opted in to electronic notifications, you will receive an email when your renewal period is approaching. Please Note: Guardian allows you to transfer (connect) an in-process, cleared or exempted individual to a your agency in real time. If you need assistance tracking your background check status, have an exemption related question or need general information about Guardian, please email Guardian@dss.ca.gov for assistance or call (888) 422-5669. An excluded individual is an individual who has been previously denied an exemption and the right to work or be present in a Community Care Licensed Facility or be registered on the Home Care Aide and TrustLine Registries. Subsequent Arrest Service Contract, pdf. Eligibility status is summarized in the Determination column. Exemptions with conditions cannot be transferred to the TrustLine registry. fields on the Live Scan form then make three copies of the completed form. Instant Transmission for Faster Results! The Applicant Background Check Status is located at https://applicantstatus.doj.ca.gov/. As such, please allow a minimum of seven days before making a status inquiry. You will need the following information: (1) applicants date of birth; and (2) the 10-digit Automated Transaction Identifier (ATI) number that appears at the bottom of the Department of Justice form requesting Live Scan fingerprint background checks. If the agency does not use Guardian, you can ask them to contact their local licensing office to check the status of your fingerprints. completing a Live Scan may be required to pay a Live Scan Operator fee that The Child Abuse Central Index is a California database of information related to substantiated cases of child abuse. CPMB also has the authority and responsibility to investigate arrests to determine if the underlying conduct is substantiated and therefore presents a risk to the health and safety of clients who are in care. If a requesting agency does not have results yet and digital Live Scan fingerprints were submitted, the agency can use the For Live Scan locations and business hours, please refer to the Department of Justice's (DOJ) website or contact the Secretary of State's Special Filings staff. The Applicant Background Check Status is located at: https://applicantstatus.doj.ca.gov/. Applicants, and all adults living in the home, who have identified other states they have lived in within the preceding five years will complete an out-of-state child abuse and neglect registry check. Pursuant to Penal Code section 11105 (t), if an adverse employment, licensing, or certification decision is made based on the results of the criminal history background check, the applicant agency must provide a copy of those results to the applicant immediately. You may manage your employee roster in real time by accessing the Rosters tab in Guardian. Disassociation (separation) dates cannot be backdated. California law allows you to request a record clearance from the DOJ for Visa/Immigration purposes. This Google translation feature is provided for informational purposes only. You can verify the status of your live scan by going to the DOJ website here. If an exemption is needed, you will be notified via U.S. Mail. the DOJ's website states "California/FBI responses were sent to the An "Apostille" or a "Certification" is frequently required by foreign governments before the background check will be accepted. To apply for the TrustLine Registry in Guardian please obtain the Applicant Instruction Form from the agency in which you are applying to. This Google translation feature is provided for informational purposes only. This may include, but is not limited to, your PER ID number, social security number, driver license number, and/or date of birth. To begin the exemption process, you must submit the following materials to CPMB within the specified timeframe.